Project Coordinator - Poultry Indonesia

1. Project Schedule and Progress Control

• Monitor overall project progress against the approved Level 1 and detailed construction schedules.
• Review contractor schedules, look-ahead plans, milestones, and recovery plans.
• Identify schedule deviations, critical activities, potential delays, and their impact on project completion.
• Coordinate corrective and recovery actions with contractors and relevant project stakeholders.
• Consolidate physical progress reports from site supervisors and validate reported progress before submission to management.

2. Site Team Coordination

• Coordinate the activities of Site Civil Supervisors, Site M&E Supervisors, and other assigned site personnel.
• Ensure that site monitoring activities and reporting are aligned with project priorities.
• Coordinate interfaces between civil, structural, architectural, mechanical, electrical, and other disciplines.
• Consolidate site issues, assign follow-up responsibilities, and monitor action closure.
• Conduct regular project coordination meetings and follow up on agreed actions.

3. Contractor Performance Management

• Monitor contractor performance against contractual scope, schedule, quality, and HSE requirements.
• Evaluate the adequacy of contractor manpower, equipment, materials, and construction resources.
• Identify recurring performance issues and require action plans through the established project management process.
• Review progress claims and supporting site records within the delegated verification authority.
• Escalate significant contractual issues, variations, claims, and persistent non-compliance to the Construction Management Manager.

4. Quality, HSE, and Technical Coordination

• Monitor compliance with approved drawings, specifications, inspection plans, and project standards.
• Coordinate resolution of technical queries, design discrepancies, and site constraints with relevant engineering teams and consultants.
• Monitor major quality issues, non-conformities, and outstanding corrective actions.
• Coordinate with HSE personnel to ensure that significant safety risks are addressed.
• Ensure that proposed changes are reviewed and approved by authorized parties before implementation.

5. Project Reporting and Management Dashboard

• Prepare consolidated weekly and monthly project status reports.
• Maintain an overall view of schedule performance, physical progress, key milestones, risks, and outstanding issues.
• Prepare and update project dashboards, milestone trackers, action registers, and progress curves where required.
• Highlight negative trends, critical delays, resource constraints, and decisions requiring management intervention.
• Ensure that reported project information is accurate, consistent, and supported by site records.

6. Cost, Risk, and Change Monitoring

• Monitor project cost status and commitments against the approved budget in coordination with the relevant cost control team.
• Track potential variations, additional works, claims, and changes that may affect project cost or completion dates.
• Maintain a project risk and issue register and coordinate mitigation actions.
• Assess the potential impact of construction changes on schedule, cost, quality, and operational requirements.
• Escalate matters requiring commercial, contractual, or management approval.

7. Project Completion and Handover

• Coordinate completion planning, testing, inspections, and handover activities.
• Monitor punch-list closure, outstanding defects, and contractor close-out commitments.
• Coordinate collection and review of as-built drawings, operation and maintenance documents, and other required handover records.
• Ensure outstanding project matters are tracked through final acceptance and close-out.

Job Qualifications – Project Coordinator

1. Education

• Bachelor's Degree (S1) in Civil Engineering, Mechanical Engineering, Electrical Engineering, or a related engineering discipline.
• Professional certifications in project management or construction management are an advantage.

2. Work Experience

• Minimum 5–8 years of experience in construction, project management, or construction management.
• Proven experience coordinating construction projects from planning through execution and handover.
• Experience monitoring contractors, project schedules, physical progress, and construction performance.
• Experience working on the Owner's or Consultant's side is preferred.
• Experience coordinating multiple projects simultaneously is an advantage.

3. Technical Competencies

• Strong understanding of construction project planning, scheduling, monitoring, and control.
• Ability to review and monitor Level 1 project schedules, detailed construction schedules, milestone plans, and recovery schedules.
• Ability to analyze planned versus actual progress, identify schedule deviations, and assess potential impacts on project completion.
• Understanding of civil, structural, architectural, mechanical, and electrical construction interfaces.
• Knowledge of construction quality management, HSE requirements, risk management, and contractual obligations.
• Ability to review contractor performance, resource adequacy, progress claims, variations, and potential project delays.
• Understanding of project cost monitoring, budget control, and change management is an advantage.

4. Project Reporting and Computer Skills

• Proficient in Microsoft Excel, including progress tracking, data analysis, and reporting dashboards.
• Proficient in Microsoft Project or Primavera P6 for schedule review and monitoring.
• Ability to prepare project status reports, milestone trackers, progress curves, risk registers, and management dashboards.
• Ability to consolidate project information and translate site data into clear management reports.
• Proficiency in PowerPoint for management presentations is an advantage.
• Familiarity with Power BI or other data visualization tools is an advantage.

5. Core Competencies

• Strong coordination, planning, and organizational skills.
• Strong analytical thinking and problem-solving abilities.
• Ability to identify critical issues, evaluate impacts, and recommend corrective actions.
• Strong communication and stakeholder management skills.
• Ability to manage priorities and coordinate multiple workstreams simultaneously.
• Strong follow-up discipline to ensure action items are completed within agreed deadlines.
• High integrity, accountability, attention to detail, and commitment to project objectives.
• Ability to communicate project risks and performance issues clearly to management.

6. Other Requirements

• Willing to travel to project sites and attend project coordination meetings as required.
• Able to work under tight project deadlines and manage competing priorities.
• Professional proficiency in Bahasa Indonesia; working proficiency in English is preferred.
• Able to prepare structured reports and communicate effectively with contractors, consultants, and internal stakeholders.

JAPFA is an agribusiness company that engages mainly in the production of animal feed, poultry breeding, commercial farm, consumer products, aquaculture, and beef cattle farming. Founded in Indonesia and now headquartered in Singapore, we employ over 37,000 people across an integrated network of modern farming, processing and distribution facilities in Indonesia, Vietnam, India, Myanmar, and Bangladesh. We believe our people are the key to staying ahead, and we continuously seek talented individuals to grow with us and contribute to our mission.

Visit our official webpage:
https://www.japfa.com/
https://www.japfacomfeed.co.id/