Executive Assistant and Facility Management (1-Year Contract)

The Executive Assistant and Facility Management role needs t o work across a multitude of Global and Regional functional teams with the ambition to be a collaborative business partner. This role will coordinate and manage scheduling and teams, prepare and organize important and strategic materials and meetings for the managers assigned and overseeing and/or coordinating to ensure that all building services are monitored closely and available for use when required.

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the needs of the various managers. The role must interact seamlessly and with a professional demeanour across a broad range of individuals including members of the Governance Team, Board of Directors, and other internal and external stakeholders. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

Executive Assistance

• Providing assistant support to multiple manages based in Singapore
• Dedicated, timely and accurate management of calendar and local, regional and global team meetings
• Responsible for the planning and management of the budget for the team
• Support in timely management and processing of purchase orders, book travel itineraries and expense claims
• Providing Team support for travel arrangements & expense claim approvals
• Logistical organization of department events, activities, regional team meetings, conventions and any other ad hoc meetings whenever required
• Adhoc support to managers and the team as required (IT issues, general queries etc)

Facility Management

• Act as the primary point of contact for workplace operations, facilities, vendors, building management, and employee-facing services.
• Partner with workplace service providers to create a safe, welcoming, sustainable, and employee-centric work environment.
• Drive continuous improvements to workplace facilities and services to enhance the overall employee experience and support hybrid ways of working.
• Manage workplace and facilities budgets effectively while ensuring service excellence and value creation.

To be successful in this role, you will need…

The following technical skills and experience:

• Minimum of 3-5 years’ experience in an MNC environment in either facilities management or EA roles preferred

These soft skills :

• Strong planning and organizational skills
• Good partner management & communication in an international environment
• Meticulous & strong attention to detail
• Digitally savvy
• Problem-solving abilities
• Adaptable, flexible in navigating ambiguity
• Positive attitude and eagerness to learn and go the extra mile
• At ease in uncertain and dynamic environments
• Ability to handle pressure and multi-tasking